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To assist in the effective management of the warehouse and distribution functions in order to supply goods (schedule
6 medicines, high value, cytostatic and cold chain products (for human and animal use)), management of damaged
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and expired stock and service to customers whilst conforming to statutory requirements of the South African Health
Products Regulatory Authority (SAHPRA) and South African Pharmacy Council (SAPC).
Key Performance Areas:
- Manage the warehouse within legal requirement
- Ensure effective wholesale and distribution management
- Staff management
Job Objectives
- Assist to ensure that the depot is managed within the legal requirements
- Supervise the wholesale pharmacy
- Assist to ensure safe and effective storage and keeping of medicine or scheduled substances
- Assist to take corrective measures regarding deficiencies with regards to inspection
- Ensure good housekeeping standards are met
- Ensure adherence to occupational health and safety regulations
- Ensure correct and effective record keeping of all legally required products, purchases, sales, possessions, storage, safekeeping and returns
- Accurately and timeously place orders for schedule 6 drugs when required and send to suppliers
- Ensure compliance with all legal requirements regarding the issuing of schedule substances
- Ensure that the quality and integrity of products stored, returned and sold are maintained
- Ensure the correct and timeous receipt, picking, packing and despatch of goods
- Ensure cold chain maintenance
- Ensure batch traceability
- Ensure the correct handling of goods near expiry, removal and destruction of expired stock according to legal requirements
- Ensure that all product complaints and customer queries are investigated, followed up, resolved and recorded within specified timelines
- Ensure that medicine withdrawals or recalls are performed timeously, that batches are traceable and invoices reflect batch numbers
- Ensure that goods returned to the wholesale pharmacy from the retailer and goods due to be rejected are handled as per the policies and procedures
- Decide on accepting and rejecting of goods returned and ensure that necessary actions are taken
- Implement cost control measures regarding breakages, spoilage’s, mistakes
- Ensure accurate and timeous filing of acceptable schedule 6 order forms
- Manage performance management within area of responsibility
- Ensure staff competence and regular training regarding the use of systems and processes and legal compliance
- Serve as a tutor by providing training for new Trainee Pharmacist Assistants and/or Technicians
- Identify development needs in collaboration with the Distribution Centre Manager and find ways to address these
- Serve as a Deputy Responsible Pharmacist when needed
- Manage employee relations in area
Qualifications
- BPharm Degree / Equivalent Pharmaceutical qualification
- Registered as a pharmacist at the pharmacy council (SAPC)
Experience
- 5 years’ experience as a Pharmacist of which 2-3 years’ consist of Warehousing and/or Hospital Pharmacy and/or Manufacturing experience (advantageous).
Knowledge and Skills
- Knowledge of legal and statutory requirements
- Sound understanding of Warehouse management
- Computer skills (MS Word, MS Powerpoint, MS Excel, G Suite)
- Excellent verbal and written communication skills
- Management skills
- Excellent numerical skills
- Strong accuracy and attention to detail skills
- Ability to work well under pressure